Employment at DM AIRPORTS, LTD. Operators of Morristown Airport

Accounts Payable Coordinator Position Overview

Accounts Payable Coordinator Job Description
Position Title: Accounts Payable Coordinator
Position Classification: Hourly, Non-Exempt
Department: Finance
Reports to: Director of Finance/Treasurer
Directly Supervises: N/A

Job Summary
The Accounts Payable Coordinator is primarily responsible for ensuring all payable invoices are paid in a timely manner. This position is also responsible for maintaining all W-9 records for all vendors and prepares annual 1099s. In addition, this position is responsible for overseeing the bi-weekly payroll cycle for the Company.

Essential Functions
- Must be able to complete and pass pre-employment background check, drug screen, and physical exam.
- Able to communicate effectively (reading, writing, speaking) in English.
- Ability to access, input, and retrieve information from a computer.
- Signed Confidentiality Agreement required upon hire.
Responsibilities
- Review all invoices for proper authorization.
- Ensure adherence to authorized signature list approvals.
- Check fuel summary report to confirm receipt of all fuel provider invoices.
- Compare fuel invoices to bills of lading and purchase orders and enter into Business Central.
- Ensure timely input of data into the system, and timely preparation of checks for all invoices, expense reports and check requests.
- Handle questions and provide responses to all information requests from internal or external customers.
- Conduct monthly bank reconciliation.
- File all invoices on a timely basis.
- Prepare annual 1099s.
- Maintain and update W-9 records for all vendors.
- Covers Accounts Receivable functions in absence of Accounts Receivable Coordinator.
- Performs payroll functions on a bi-weekly basis and specialty payrolls (bonuses, etc.).
- Reviews timecard data for proper approvals, accuracy and completeness.
- Verifies correct totals and transmits payroll.
- Complete other duties as assigned.
Qualifications
- Detail oriented.
- Strong organizational skills.
- Strong data entry skills.
- Excellent oral and written communication skills.
- Ability to work well in a collaborative environment.
- Works well independently as well as part of a team.
- Able to multitask, prioritize, and manage time efficiently and effectively.
- Self-motivated and self-directed.
- Working knowledge of MS Office suite with advanced MS Excel skills.
- Knowledge of Business Central a plus.
- Experience with payroll processing preferred.
Education and Experience
- Minimum 3-5 years’ accounts payable experience.
- High school diploma required.
- Accounts receivable experience a plus.
Accounts Payable Coordinator Job Application

Applicant Information
Name(Required)
First Last
Middle Name(Required)
Date of Birth(Required)
MM slash DD slash YYYY

Address(Required)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)
Email(Required)

Date of Application(Required)
MM slash DD slash YYYY

Are you authorized to work in the U.S.?(Required)
What position are you applying for?(Required)
How did you hear about this position?(Required)
Employment Website, Aviation Industry Website, College/University, Other, etc.
How many years of relevant work experience do you have?(Required)
What is your desired salary?(Required)
Date available to begin(Required)
MM slash DD slash YYYY

Are you able to commute to Morristown?(Required)
Are you comfortable working in an on-site setting?(Required)
Education
College Information(Required)
College/University Name
Graduation Year
Degree Earned
Previous Experience
Employer Name 1
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Employer Name 2
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Employer Name 3
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Resume and Cover Letter
Resume(Required)
Max. file size: 50 MB.
PDF format preferred
Cover Letter(Required)
Max. file size: 50 MB.
PDF format preferred
Application Authorization(Required)
I CERTIFY that answers given herein are true and complete to the best of my knowledge. I authorize investigations of all statements contained in this application for employment as may be necessary to arrive at an employment decision. I understand that this application is not intended to be a contract of employment.In the event of employment, I understand that false or misleading information given on my application or during my interview may result in my termination.
Signature(Required)

Airport Operations Coordinator Position Overview

Airport Operations Coordinator Job Description
Position Title: Airport Operations Coordinator I
Position Classification: Non-Exempt, Hourly
Department: Operations
Reports to: Operations Manager
Directly Supervises: N/A

Job Summary
The Airport Operations Coordinator I is primarily responsible for acting as Airport Management’s representative to ensure efficient operations of the airport including enforcement of airport rules and regulations, resolving problems that arise, and following security protocols. This position is also responsible for all operations activities at airfield, fuel farm, etc.

Essential Functions
- Must be able to complete and pass pre-employment background check, drug screen, and physical exam. Must be able to pass audiogram and spirometry test.
- Must be able to lift, unassisted, up to 35 pounds frequently and up to 50 pounds occasionally.
- Must be able to bend and push/pull frequently, squat, kneel, climb stairs and ladders, reach above shoulder level, and lift from high/low positions occasionally.
- Must be able to wear a N95 Particulate Respirator while working with certain chemicals/substances as defined under the Respiratory Protection Program.
- Must have valid driver’s license and clean driving record.
- Able to communicate effectively (reading, writing, speaking) in English.
- Ability to access, input, and retrieve information from a computer.
- Must be able to operate a vehicle or machinery at all times.
- Must be willing to work a rotating shift including nights, weekends, and holidays. Also, willing to work a rotating on-call schedule, and respond to the Airport as needed, such as in the event of an aircraft or weather emergency.
- Must reside within 30 minutes of the Airport.
Responsibilities
- Act as representative of Airport Management and assist in the enforcement of airport Rules and Regulations, resolving problems/queries with established operating procedures and protocols.
- Conduct airfield inspections. Identify, prevent, and/or remove all hazards to aviation including FOD, wildlife, obstructions, etc.
- Identify and report all deficiencies and/or irregularities found on the AOA, associated lighting, and NAVAID systems.
- Issue and records all NOTAMS.
- Investigate, log, and respond to all aircraft noise complaints.
- Oversee daily construction activities to ensure safety of operations areas around construction site and mitigate all operational hazards to aircraft.
- Act as liaison between Air Traffic Control, Morristown ARFF, and all other responding agencies during emergencies.
- Assist U.S. Customs and Border Protection and Department of Agriculture officials during international arrivals by marshalling aircraft in/out of the ramp and collecting international garbage.
- Conduct daily and periodic safety and quality control inspections of aviation fuel storage facility.
- Monitor all loading/offloading operations at the fuel storage facility.
- Responsible for the timely and accurate accounting of fuel product transactions including invoicing fuel sales and processing fuel receipts.
- Closely monitors fuel farm inventories and ensures adequate fuel has been ordered to replenish inventory in a timely fashion.
- Create invoices and process receipts for Jet-A and 100LL Aviation Gasoline.
- Responsible for airport security, including badging, access control, challenging, and camera operation.
- Complete various administrative tasks including statistic reports.
- Act as member of the Snow Removal Team; responsible for snow removal equipment operation, braking action tests, Runway Condition Codes, and NOTAMS.
- Maintain professional and technical knowledge through various means including attending educational conferences, reviewing professional publications, building professional networks, and participating in professional organizations.
- Complete other duties as assigned.
Qualifications
- Excellent problem-solving/troubleshooting skills.
- Detail oriented.
- Strong organizational skills.
- Excellent oral and written communication skills.
- Excellent interpersonal and consultative skills.
- Ability to work well in a collaborative environment.
- Works well independently as well as part of a team.
- Able to multitask, prioritize, and manage time efficiently and effectively.
- Self-motivated and self-directed.
- Strong Microsoft Office skills.
Education and Experience
- High School Diploma or equivalent required; Bachelor’s Degree in Aviation Management or related field preferred.
- Previous work or internship experience in aviation industry preferred.
Airport Operations Coordinator Job Application

Applicant Information
Name(Required)
First Last
Middle Name
Date of Birth(Required)
MM slash DD slash YYYY

Address(Required)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)
Email(Required)

Date of Application(Required)
MM slash DD slash YYYY

Are you 18 years of age or older?(Required)
Are you authorized to work in the U.S.?(Required)
How did you hear about this position?(Required)
Employment Website, Aviation Industry Website, College/University, Other, etc.
Date available to begin(Required)
MM slash DD slash YYYY

Do you have a valid driver's license?(Required)
State driver's license issued in(Required)
Education
High School Information (Include Town and State)(Required)
High School Name
Graduation Year
Degree Earned
College Information(Required)
College/University Name
Graduation Year
Degree Earned
Trade School Information (if applicable)
Trade School Name
Graduation Year
Degree/Certification Earned
Previous Experience
Employer Name 1
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Employer Name 2
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Employer Name 3
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Resume and Cover Letter
Resume(Required)
Max. file size: 50 MB.
PDF format preferred
Cover Letter(Required)
Max. file size: 50 MB.
PDF format preferred
Application Authorization(Required)
I CERTIFY that answers given herein are true and complete to the best of my knowledge. I authorize investigations of all statements contained in this application for employment as may be necessary to arrive at an employment decision. I understand that this application is not intended to be a contract of employment.In the event of employment, I understand that false or misleading information given on my application or during my interview may result in my termination.
Signature(Required)

Environmental Specialist Position Overview

Environmental Specialist Job Description
Position Title: Environmental Specialist

Position Classification: Salaried, Exempt

Department: Business Administration

Reports to: Director, Business Administration and Risk Management /Vice President

Directly Supervises: N/A

Job Summary

Assist the Director, Business Administration and Risk Management with ensuring that the Airport meets or exceeds all applicable Federal, State, and local environmental regulations. Assist with developing and leading the Airport’s sustainability programs (waste reduction, energy use, carbon reduction, alternative fuels, etc.). Act as Company representative in the enforcement of Airport environmental and sustainability programs/policies. Act as Company representative in the enforcement of Airport environmental programs/policies.

Provide support with overseeing that Company policies, programs, and procedures, as well as the Airport Rules and Regulations/Minimum Standards are adhered to. The Environmental Specialist assists with leading the team during an environmental incident/emergency, in a safe and efficient manner while working towards resuming normal operations. Responsible for staying current with environmental regulations/guidance and trends to ensure that the Airport is in full compliance and is a leader in the industry and community. Represent the Airport in all facets of enforcement and oversight in environmental compliance.

The Environmental Specialist is expected to develop a successful balance between being “in the field” (on-Airport) and their administrative obligations. In a team environment and within the dynamics of a small company, the Environmental Specialist should possess an attitude in which no task is beneath them and be willing to assist with other areas of discipline outside their normal day to day work assignments when necessary to meet Company needs.

Essential Functions
- Must successfully complete and pass airfield driver training and be able to operate independently on airfield at all times.
- Must be able to operate a vehicle or machinery at all times.
- Able to work a flexible/on-call schedule as needed, such as in the event of an aircraft emergency or an environmental incident.
- Must be able to complete and pass pre-employment background check, drug screen, physical exam. Must be able to pass audiogram, and spirometry test.
- Must be able to wear a N95 Particulate Respirator while working with certain chemicals/substances as defined under the Respiratory Protection Program.
- Able to communicate effectively (reading, writing, speaking) in English.
- Strong in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
- Must have valid driver’s license and clean driving record.
- Signed Confidentiality Agreement upon hire.
Responsibilities

Environmental Oversight: (100%)
- Assist with managing, coordinating, and overseeing all environmental matters including but not limited to assessments, investigations, and remedial actions for the Airport.
- Assist with managing the Airport’s Materials Management Plan by reviewing and approving contractor deliverables (environmental permits, disposal plans, waste characterization data, etc.) associated with Airport and tenant development projects and ensure that all work is in compliance with applicable state and federal environmental regulations.
- Review, approve, and act as the Airport’s liaison with the New Jersey Department of Environmental Protection (NJDEP) regarding all correspondence (reports, permit applications, etc.) for the Airport, including leaseholds, regarding site remediation, wetlands, flood hazard, and stormwater management rules.
- Assit with ensuring that all permits (air, stormwater, remedial action, etc.) are current and renewed as required.
- Ensure that all permit inspections and reporting are conducted and that any deficiencies of non-compliance are remedied.
- Assist with ensuring that all non-hazardous, hazardous and universal waste is disposed of in accordance with all applicable regulations and timeframes.
- Assist with managing and overseeing the Airport’s Spill Prevention, Control, and Countermeasure Plan (SPCC) and Storm Water Pollution Prevention Plan and ensure that best management practices are maintained.
- Assist with managing all claims associated with the Airport’s environmental insurance policies and with soliciting environmental insurance providers to secure environmental insurance policies that meet the Airport’s needs.
- Maintain environmental training programs and conduct training for newly hired employees and annual refresher training for current employees.
- Coordinate with legal counsel/consultants on environmental/sustainability issues.
- Educate staff on environmental/sustainability goals and objectives and help staff to understand the business implications and connectivity of these goals and objectives.
- Take the lead during an environmental incident/emergency in a safe and efficient manner while working towards resuming normal operations.
- Assist the Director, Business Administration and Risk Management with ensuring lease compliance by conducting leasehold inspections, technical lease reviews and by developing relationships with leasehold tenants.
- Work collaboratively with Management to develop/update and enforce the Airport’s Rules and Regulations and Minimum Standards as it pertains to environmental/sustainability matters.
- (24/7) Assist with business continuity in the event of an aircraft emergency or environmental incident.
- Other duties as assigned.
Qualifications
- Ability to develop and execute plans that are in-line with Company objectives to resolve crisis, irregular operations, and compliance violations.
- Ability to work well in a collaborative environment.
- Excellent oral and written communication skills.
- Analytical thinking with a problem-solving aptitude.
- Strong organizational skills.
- Ability to multitask, prioritize, and manage time efficiently and effectively.
- Self-motivated and self-directed.
- Detail oriented and capable of delivering at a high level of accuracy.
Education and Experience
- Bachelor’s degree in related field required.
- 3-5 years’ work experience in related field.
Environmental Specialist Job Application

Applicant Information
Name(Required)
First Last
Middle Name(Required)
Date of Birth(Required)
MM slash DD slash YYYY

Address(Required)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)
Email(Required)

Date of Application(Required)
MM slash DD slash YYYY

Are you authorized to work in the U.S.?(Required)
What position are you applying for?(Required)
How did you hear about this position?(Required)
Employment Website, Aviation Industry Website, College/University, Other, etc.
How many years of relevant work experience do you have?(Required)
What is your desired salary?(Required)
Date available to begin(Required)
MM slash DD slash YYYY

Are you able to commute to Morristown?(Required)
Are you comfortable working in an on-site setting?(Required)
Education
College Information(Required)
College/University Name
Graduation Year
Degree Earned
Previous Experience
Employer Name 1
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Employer Name 2
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Employer Name 3
Start Date
MM slash DD slash YYYY

End Date
MM slash DD slash YYYY

Supervisor Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone
Email

Position Held
Reason for Leaving
May we contact
Resume and Cover Letter
Resume(Required)
Max. file size: 50 MB.
PDF format preferred
Cover Letter(Required)
Max. file size: 50 MB.
PDF format preferred
Application Authorization(Required)
I CERTIFY that answers given herein are true and complete to the best of my knowledge. I authorize investigations of all statements contained in this application for employment as may be necessary to arrive at an employment decision. I understand that this application is not intended to be a contract of employment.In the event of employment, I understand that false or misleading information given on my application or during my interview may result in my termination.
Signature(Required)

Open Positions

Accounts Payable Coordinator

Accounts Payable Coordinator Job Description

Position Title: Accounts Payable Coordinator Position Classification: Hourly, Non-Exempt Department: Finance Reports to: Director of Finance/Treasurer Directly Supervises: N/A

Essential Functions

Must be able to complete and pass pre-employment background check, drug screen, and physical exam.

Able to communicate effectively (reading, writing, speaking) in English.

Ability to access, input, and retrieve information from a computer.

Signed Confidentiality Agreement required upon hire.

Responsibilities

Review all invoices for proper authorization.

Ensure adherence to authorized signature list approvals.

Check fuel summary report to confirm receipt of all fuel provider invoices.

Compare fuel invoices to bills of lading and purchase orders and enter into Business Central.

Ensure timely input of data into the system, and timely preparation of checks for all invoices, expense reports and check requests.

Handle questions and provide responses to all information requests from internal or external customers.

Conduct monthly bank reconciliation.

File all invoices on a timely basis.

Prepare annual 1099s.

Maintain and update W-9 records for all vendors.

Covers Accounts Receivable functions in absence of Accounts Receivable Coordinator.

Performs payroll functions on a bi-weekly basis and specialty payrolls (bonuses, etc.).

Reviews timecard data for proper approvals, accuracy and completeness.

Verifies correct totals and transmits payroll.

Complete other duties as assigned.

Qualifications

Detail oriented.

Strong organizational skills.

Strong data entry skills.

Excellent oral and written communication skills.

Ability to work well in a collaborative environment.

Works well independently as well as part of a team.

Able to multitask, prioritize, and manage time efficiently and effectively.

Self-motivated and self-directed.

Working knowledge of MS Office suite with advanced MS Excel skills.

Knowledge of Business Central a plus.

Experience with payroll processing preferred.

Education and Experience

Minimum 3-5 years’ accounts payable experience.

High school diploma required.

Accounts receivable experience a plus.

Accounts Payable Coordinator Job Application

Applicant Information

Education

Previous Experience

Resume and Cover Letter

Airport Operations Coordinator

Airport Operations Coordinator Job Description

Airport Operations Coordinator Job Application

Applicant Information

Education

Previous Experience

Resume and Cover Letter

Environmental Specialist

Environmental Specialist Job Description

Environmental Specialist Job Application

Applicant Information

Education

Previous Experience

Resume and Cover Letter

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Improving Morristown Airport

Position Title: Accounts Payable Coordinator
Position Classification: Hourly, Non-Exempt
Department: Finance
Reports to: Director of Finance/Treasurer
Directly Supervises: N/A